How Do Proofreading and Editing Services Differ?

The terms “editing” and “proofreading” are often used interchangeably, but they are distinct tasks. Knowing about how these tasks differ is essential before using a proofreading service or an editing service.

Therefore, if you are interested in purchasing editing or proofreading services, this article will help you to decide between each service. A description of editing and proofreading is given, and the main tasks associated with each service are explained.

 

Definition of editing

Editing is an umbrella term that can encompass rewriting a text, restructuring a text, or refining the phrasing and syntax of specific sentences. As such, there are many different types of editing.

Depending on the level and nature of the editing service you require, both the total price and time needed to complete the service will be greater.

An overview of the four major types is given below:

• Developmental editing: In this type of editing, the editor works directly with the author to plan, organise, and draft the document.
  
  
• Line editing: In line editing, the editor proceeds systematically through the text (i.e., line by line), where their aim is to enhance the overall quality and flow of the writing.
  
  
• Copy editing: The job of a copy editor is to apply a specific style consistently throughout the manuscript (e.g., copy edit the document to APA requirements).
  
  
• Comprehensive editing: A comprehensive editor makes substantial alterations to the document, covering structure, content, style, and tone.

 

Definition of proofreading

In contrast to editing, proofreading happens when the document has been prepared to an almost-finished state.

By the time a proofreader steps in, the author may already have worked with a develop amental editor, copy editor, or line editor. 

This means that the task of the proofreader is usually quite simple: namely, to correct typographical errors, punctuation mistakes, and incorrect grammar.

 

Main tasks in editing and proofreading

The main tasks that an editor is expected to complete are:

·         Ensure the document’s structural integrity

·         Ensure that all paragraphs flow effectively

·         Alter sentence structures and wording to enhance clarity

·         Collaborate with the author closely to introduce substantive changes

By contrast, a proofreader generally completes the following tasks:

·         Correct errors in grammar, spelling, and punctuation

·         Ensure consistency throughout the document (e.g., in terms of capitalisation, spelling, and typeface)

·         Ensure the document conforms to the required style guide

 

Ensuring you receive the right service

Users of editing and proofreading services do not always know the difference between editing (including its various types) and proofreading. However, it’s crucial not to forget that these terms are not interchangeable.

If you are considering using either one of these services, it is important to communicate clearly with your chosen service provider, ensuring that you receive the service that your manuscript needs.

For an accurate quote, it is always worth discussing this with your editor. You can also safeguard against paying an excessively high price by conducting some Internet research, or asking for recommendations, about which editor to work with.